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Benefits Assistant

Location: Washington, D.C.

Duration: Full-time position; posting closes when position is filled.

Vaccination Requirement: UFCW requires all employees to be fully vaccinated against COVID-19 as a condition of employment, consistent with applicable law. Any requests or questions may be submitted to hrcovid@ufcw.org.

Position Description

The Benefits Assistant assists the UFCW Benefits Office with clerical and administrative functions by performing the following duties.

Essential Duties and Responsibilities

Includes the following. Other duties may be assigned. This list is not exhaustive and may be supplemented.

  • Notifies beneficiaries of benefits available due to death of participants.
  • Processes and pays death benefit claims for Pension Plan and various life insurance policies.
  • Prepares and mails new employee packages, monitors receipt of enrollment materials, and creates new employee files and uploads them to the mainframe, Unity.
  • Adds new employee information to Unity.
  • Sends refund correspondence and documentation to non-vested terminated participants. Calculates and pays pension contribution refunds.  Changes service and participant codes.
  • Uploads any investment manager statements and custodial bank statements that come in the mail to SharePoint.
  • Opens, date stamps and distributes incoming mail.
  • Maintains employee confidence and protects operations by keeping data strictly confidential, including, but not limited to, the privacy provisions of the Health Insurance Portability and Accountability Act (HIPAA).


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

While each of the following requirements represents the desired level of competency for the above-described position, the UFCW reserves the right to modify such standards when the job or position does not otherwise require a particular level of performance.

Education and/or Experience

Knowledge of routine office practice required. Experience working independently with minimal direct supervision but must be able to work with others to complete assignments and projects.

Keyboarding Skills

Input ability of 45 words per minute.

Computer/Software Skills

Ability to organize and prepare documents requiring the integration of multiple office technology and software including word processing and spreadsheet applications. Note: Computer

applications are in a DOS and Windows environment.  Experience in or aptitude for working in a database systems environment.

Communication Skills

Ability to comprehend rules, policies and procedures, and the ability to communicate effectively with others.

Other Knowledge/Skills/Abilities Required

Demonstrated mathematical ability.

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.

Ability to define problems, collect data, establish facts, and draw valid conclusions.

Job Demands

Ability to maintain employee confidence and protects operations by keeping data strictly confidential, including, but not limited to, the privacy provisions of the Health Insurance Portability and Accountability Act (HIPAA). Ability to establish and regularly maintain administrative files.

Working Conditions

The work is performed in a normal office environment.  The noise level in the work environment is usually moderate.


Attendance will be a determining consideration in all cases where two or more applicants have equal ability, qualifications and/or reliability.

Physical Demands

The position involves, but is not limited to, written and oral communications skills, use of computer keyboard, close vision, sitting for long periods, stooping, bending and reaching. Reasonable accommodations will be provided pursuant to state and federal law.


The UFCW provides a very generous benefits package, including:

  • Comprehensive health insurance coverage.
  • Life insurance provided with ability to purchase supplemental life insurance at favorable rates.
  • Retirement Savings Account.
  • 401(k) plan with employer matching.
  • Pension plan.
  • Dependent care reimbursement account program.
  • Health care reimbursement account program.
  • Transportation program benefits.
  • Three weeks of paid vacation, 12 days of paid short-term sick leave, Extended Sick Leave program, paid parental leave.
  • Prepaid Legal Plan (for DC/MD/VA only).

To apply submit cover letter, resume to: http://jobs.localjobnetwork.com/j/79674018

We believe our success rests on recruiting and retaining a diverse staff. UFCW is an equal opportunity employer. Woman and people of color are encouraged to apply. Reasonable accommodations will be provided pursuant to the state and federal laws.

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