fbpx Skip to main content

Benefits Assistant – Health

Location: Washington, D.C.

Duration: Full-time position; posting closes when position is filled.

Vaccination Requirement: UFCW requires all employees to be fully vaccinated against COVID-19 as a condition of employment, consistent with applicable law. Any requests or questions may be submitted to hrcovid@ufcw.org.

Position Description

The Benefits Assistant assists in the administration of the UFCW Health Insurance, Supplemental Life and Employee Life Insurance Plans.

Essential Duties and Responsibilities

Includes the following. Other duties may be assigned. This list is not exhaustive and may be supplemented.

  • Communicates with insurance companies to request conversion application forms.
  • Initiates and processes annual re-enrollment for Supplemental Life.
  • Processes discrepancies of payments received by Accounting Department for Locals for Supplemental Life.
  • Determines eligibility and maintains records and billings for the Supplemental Life Insurance Plan including communication with local unions and participants.
  • Receives and processes enrollment materials for Supplemental Life Plan, including follow-ups with provider regarding application status.
  • Prepares conversion notices for Supplemental Life Plan to terminated participants including disability waiver of premium option.
  • Prepares time sensitive mailings of COBRA letters and self-pay notices associated with leave without pay.
  • Processes Change in Basic Data Forms, Beneficiary Designations Forms and maintains form supplies.
  • Prepares and executes mass mailings pertaining to UFCW Health Insurance Programs, including open enrollments.
  • Processes payment of health insurance provider bills.
  • Processes Medicare reimbursement payments.  Researches and resolves discrepancies by processing appropriate adjustment.
  • Deposits health insurance premiums when received.  Processes monthly Canadian receipt memos for Canadian retiree premiums.
  • Processes monthly premiums for the UFCW Employee Life Insurance.
  • Processes G1943 Life Insurance payments and deposits.
  • Maintains employee confidence and protects operations by keeping data strictly confidential, including, but not limited to, the privacy provisions of the Health Insurance Portability and Accountability Act (HIPAA).


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

While each of the following requirements represents the desired level of competency for the above-described position, the UFCW reserves the right to modify such standards when the job or position does not otherwise require a particular level of performance.

Education and/or Experience

Demonstrated ability to work independently with minimal direct supervision.

Keyboarding Skills

Input ability of 45 words per minute.

Computer/Software Skills

Working knowledge of Word or WordPerfect software applications.  Experience in or aptitude for working in a data base systems environment.  Working knowledge of spreadsheet applications is desired.

Communication Skills

Demonstrated oral and written communications skills.

Other Knowledge/Skills/Abilities Required

  • Ability to maintain employee confidence and protect operations by keeping data strictly confidential, including, but not limited to, the privacy provisions of the Health Insurance Portability and Accountability Act (HIPAA).
  • Must be highly organized and maintain strict confidentiality of sensitive employee and organization information and material. 
  • Must be able to create and maintain participant files.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Demonstrated mathematical and analytical ability.


Attendance will be a determining consideration in all cases where two or more applicants have equal ability, qualifications and/or reliability.

Job Demands

Pace of work is generally moderate and even with occasional periods in which work is rapidly paced.  Duties are generally diverse, with some duties requiring analysis and reasoning.

Working Conditions

The work is performed in a normal office environment.  The noise level in the work environment is usually moderate.

Physical Demands

The position involves, but is not limited to, written and oral communications skills, use of computer keyboard, close vision, sitting for long periods, stooping, bending and reaching.

Reasonable accommodations will be provided pursuant to state and federal laws.


The UFCW provides a very generous benefits package, including:

  • Comprehensive health insurance coverage.
  • Life insurance provided with ability to purchase supplemental life insurance at favorable rates.
  • Retirement Savings Account.
  • 401(k) plan with employer matching.
  • Pension plan.
  • Dependent care reimbursement account program.
  • Health care reimbursement account program.
  • Transportation program benefits.
  • Three weeks of paid vacation, 12 days of paid short-term sick leave, Extended Sick Leave program, paid parental leave.
  • Prepaid Legal Plan (for DC/MD/VA only).

To apply submit cover letter, resume to: http://jobs.localjobnetwork.com/j/79898089

We believe our success rests on recruiting and retaining a diverse staff. UFCW is an equal opportunity employer. Woman and people of color are encouraged to apply. Reasonable accommodations will be provided pursuant to the state and federal laws.

Organize and unionize your workplace

Are you and your coworkers ready to negotiate together for bigger paychecks, stronger benefits and better lives? If you are, the steps to joining the UFCW are simple.

How to Start a Union
Web Analytics Made Easy -