Location: Washington, DC Headquarters
Salary: The salary range is $59,585 – $74,632.
Position Description
The Record Secretary is responsible for the administrative and accounting support the International provides to local unions for financial assistance programs. The Record Secretary processes the payments and maintains the records of financial transactions relating to expense reports for field staff.
Duties and Responsibilities
Include the following. Other duties may be assigned. This list is not exhaustive and may be supplemented.
- Monitors and maintains the accuracy and integrity of the financial assistance programs by processing reports in Unity, generating payments in PN3, processing requests for new programs, renewing existing programs and updating system records as necessary.
- Assists the Administrative Coordinator when needed with the accuracy and integrity of expense information in line with UFCW policy and collective bargaining agreements by verifying, adjusting and processing the expense reports from U.S. field personnel through the Concur SAP Expense Management System and borrowed personnel through UFCW accounting systems.
- Prepares approval letters/forms under the President’s signature for financial assistance.
- Receives, verifies, and processes financial assistance reports and invoices for payment, sets up and maintains electronic screens for processing and payment of approved financial assistance payments via Unity, and updates system records. Provides coverage for the Organizing Department
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
While each of the following requirements represents the desired level of competency for the above-described position, the UFCW reserves the right to modify such standards when the job or position does not otherwise require a particular level of performance.
Education and/or Experience
Minimum of two years of progressive accounting experience is required. Ability to maintain confidentiality of UFCW records and financial information. Familiarity or experience with the facets of UFCW accounting systems in order to process a large volume of transactions in a deadline-slated environment is desirable. Knowledge of UFCW field expense procedures and policies and collective bargaining agreements is desirable.
Keyboarding Skills
Input ability of 45 words per minute.
Computer/Software Skills
Experience in or aptitude for spreadsheet software and working in a database systems environment.
Communication Skills
Ability to comprehend rules, policies, and procedures, and the ability to communicate them to others. Ability to communicate and interact with representatives of other departments, field and local union personnel.
Other Skills and Competencies
- Demonstrated analytical and mathematical abilities.
- Must be able to multi-task and determine priorities independently.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to define problems, collect data, establish facts, and draw valid conclusions.
Working Conditions
The work is performed in a normal office environment. The noise level in the work environment is usually moderate. The work atmosphere is fast-paced and deadline-oriented.
Physical Demands
The position involves, but is not limited to, written and oral communications skills, use of computer keyboard, close vision, sitting for long periods, stooping, bending and reaching.
*Skills assessments with passing scores are required as part of our pre-employment process. *
Compensation
Salary Range: $48,232 – 54,539.
The UFCW provides a very generous benefits package, including:
- Comprehensive health insurance coverage.
- Life insurance provided with ability to purchase supplemental life insurance at favorable rates.
- Retirement Savings Account.
- 401(k) plan with employer matching.
- Pension plan.
- Dependent care reimbursement account program.
- Health care reimbursement account program.
- Transportation program benefits.
- Three weeks of paid vacation, 12 days of paid short-term sick leave, Extended Sick Leave program, paid parental leave.
- Prepaid Legal Plan (for DC/MD/VA only).
To apply submit cover letter, resume to: humanresources@ufcw.org
*Skills assessments with passing scores are required as part of our pre-employment process. *
We believe our success rests on recruiting and retaining a diverse staff. UFCW is an equal opportunity employer. Women and people of color are encouraged to apply. Reasonable accommodations will be provided pursuant to the state and federal laws.